In this context, filing paper documentation is both time-consuming and costly. It requires more human resources and regular purchase of base material. This is compounded by the growing problem of how to store the catalogues, binders, lists and all the other products, collected over the years, that constitute the archive of the company. In the case of a claim, finding the right documentation can be difficult or impossible.
A paperless system instead of paper-based documentation workflow in a company
In order to create paperless environments, companies are gradually migrating data from paper records to their own IT systems. This is a time-consuming process. The wrong choice of paperless solution, inaccurate communication in relation to the tasks set, technical deficiencies – all of these can contribute to an incorrect transfer of resources. As a result, although formally theoretical digitalization and elimination of paper documentation are taking place, in practice things like human error can lead to delays and prolonged processes.
This is why it is so important to choose the right technology and system to ensure the migration of data to shop floor software in a non-invasive way. This can be ensured by the ANT solution: paperless modules for digital documentation and paperless manufacturing.
Paper documentation: problem and solution
The answer to this question in the vast majority of companies – regardless of their business profile – is similar: yes, excess paper is harmful. It translates into higher business costs, requires people to handle tasks and is sometimes difficult in terms of analytics.
If you look at the use of paper in the production process alone – thus ignoring for example administration – you can see how many documents have mandatory status. These include not only job and assembly documentation but also quality-related sheets, maintenance schedules, OHS instructions and system changeover instructions.
Paper documentation in the production process also presents a risk of inappropriate records – mainly a lack of updating. While with paperless manufacturing software it is easier to make sure that this process is carried out, the instructions hanging next to the machine are sometimes forgotten and ignored. Incorrect documentation used in the production process results in a large number of quality issues. In addition, in the case of a multi-stage production or a division of tasks with a large number of diverse positions, the control of paper documents is difficult.
How to move paper documentation workflow into paperless manufacturing software?
The ANT Digital Documentation Module technology is the solution. It is a module that demonstrates that the traditional understanding and perception of documents can be digital but still retain its natural character.
The solution, which is enjoying considerable popularity, is based on the preparation of a special operator’s control panel. This software for production allows you to display documentation files in PDF format; in addition, it provides a display of videos and photos for a given production order, the type of operation or the type of machine. What the operator gets in practice, therefore, is a much broader package of resources: not just the paper documentation itself – e.g. a manual – but a full package of multimedia perfectly illustrating the individual processes.
Another benefit of the software for production is the care for constant updating of documents and the form of their presentation. If the data has been overwritten and contains new content that the user needs to be familiar with, this is displayed as a priority. Moreover, the operator must confirm that they have read the new version. This mechanism can be used to generate feedback – for example to the quality department after a customer complaint.